Expected is the starting point
Expected quantity is the reference for a scoped count. It should remain visible when raw scans and observed quantities arrive so that the later difference is explainable.
Scanned is evidence, not yet a decision
A raw scan connects an item identifier to a count session and location. A match can be useful evidence, but it should not silently become a reconciled quantity before review.
Difference needs a reason
- Show expected and observed values together.
- Label the variance and keep the affected location/session visible.
- Allow a reviewer to classify the difference without erasing the observation.
Reconciled means reviewed
A reconciled state can mean that a human reviewed the difference and recorded the next state in the pilot workflow. It does not mean an external ERP, finance or stock ledger was automatically updated.